Subject: Power BI December update
For: Developers, IT management, BI heroes, …
There are a ton of different cases were granting access to your Power BI can be useful, but for convenience’s sake consider the following scenario: you’re a manufacturer working with multiple suppliers. Your supply chain logistics could use a boost, so you plan on making a BI portal to monitor how your chain performs. Sharing it with your suppliers would help you get the maximum value out of the portal, because partners can see for themselves how everything is going.
Before the update, it was quite a hassle to get that done. You’d have to create new identities for all users at your partner organizations. They’d have to choose and remember yet another set of credentials and your governance enforcement and identity management would get a lot more complicated.
With the integration of Azure Active Directory Business-to-business collaboration, this cumbersome way of inviting external people into your Power BI is a thing of the past. Guest users can get secure access to your apps and dashboards by authenticating via their own organization’s Azure Active Directory credentials.
You can grant access in two ways. Tenant admins can create a guest user through the Azure AD portal, after which the user is prompted by email to join. If you want to invite more than one user at a time through the portal, you’ll have to use PowerShell. The other way is by adding people to the access list when you publish an app. While this might be easier, guest users will need to save the link they receive in the invitation email by bookmarking it or saving the email. If they don’t, they won’t be able to return to the content you’ve shared with them.
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